What Is The Best Document Management Software?
Document management software is the backbone of the modern office. It makes it easy to store and track documents and files, and can be used by anyone with a computer or mobile device.
What is the best document management software you can use? Let’s take a look at some of your options.
1. Dropbox
Dropbox is a file hosting service operated by Dropbox, Inc., headquartered in San Francisco, California, that offers cloud storage, file synchronization, personal cloud and client software.
Dropbox was founded in 2007 by MIT students Drew Houston and Arash Ferdowsi as a startup company, with initial funding from seed accelerator Y Combinator. Dropbox uses a freemium business model, where users are offered a free account with a set storage size, with paid subscriptions available that offer more capacity and additional features.
In January 2011, Dropbox acquired Mailbox, an email app designed for instantaneous sending and receiving of emails.
In April 2012, Facebook announced it had reached an agreement to acquire Dropbox in a cash and stock deal worth approximately $1 billion. On October 28, 2012, Dropbox announced it had surpassed 200 million registered users.
In December 2014 the company received another $250 million of funding from venture capital firms Sequoia Capital (which previously invested $250 million into the company in 2009), Accel Partners and DST Global. The total amount raised at this point was around $350 million since its founding in 2007.
As of March 2017[update], Dropbox has 500 million registered users across more than 180 countries and
Key Features
Dropbox is the best way to access and share your files, whether you’re at home or on the go.
Dropbox has many features that make it easy to store, sync, and share all of your files. Here are just a few of them:
– Easily access your files from any device – phone, tablet, computer (PC or Mac), or even the Dropbox website.
– Share folders with anyone – no matter where they are.
– Sync files between multiple computers and devices so you always have the most up-to-date versions on hand.
– Securely store photos, videos, and other documents in the cloud so they’re safe from loss or damage plus back them up automatically.
Pros
- Easy to use.
- It’s free!
- Syncs across devices, so you can access your files from anywhere.
- Keeps a copy of your files in the cloud, so you have a backup if anything bad happens to your computer or smartphone.
- Automatically uploads photos taken on your smartphone to Dropbox and makes them available on your computer or tablet within seconds of taking them (provided both devices are connected to the Internet).
Dropbox is a great service for storing your files online, especially if you want to share them with someone else. It offers a lot of storage space for free and it’s easy to use.
Dropbox allows you to create an account (if you don’t already have one), download its software, and then drag-and-drop files into your Dropbox folder on your computer. From there, they’ll sync with Dropbox’s servers and be available from any computer that has the app installed.
The real beauty of Dropbox is that it works so well across multiple different devices. If you change computers or need to access an important file from someone else’s computer, Dropbox will always be there for you as long as both computers have Dropbox installed.
Cons:
Dropbox is a cloud storage service that provides users with internet storage. Users can store files in Dropbox, which is accessible from any of their devices, and sync files across all of them.
- It’s not as secure as it should be. The company has had a few high-profile security issues over the years, including reports that hackers were able to gain access to user accounts.
- And even when Dropbox does make some changes to secure its platform, it can take months for those changes to be implemented across all platforms and products (such as its mobile apps).
- You can’t use your own domain name if you want to build a website or blog on it (like how you can with Google Drive).
- This means that if someone wants to visit your site, they’ll need to type in your Dropbox URL which is long and ugly rather than just visiting www.mywebsite.com like they would on most other platforms.
Pricing
Dropbox is a file hosting service operated by the American company Dropbox, Inc., headquartered in San Francisco, California, that offers cloud storage, file synchronization, personal cloud, and client software.
Dropbox was founded in 2007 by Drew Houston and Arash Ferdowsi. The company runs on a freemium model that allows users to upgrade to paid subscriptions for additional storage space or other advanced features .
Dropbox has 500 million registered users [5] and has been valued at $10 billion as of November 2017 . [6] The company earns $1 billion in annual revenue , as of 2017 . [7]
In November 2016, Dropbox acquired the team from Mailbox , a startup focused on Gmail-to-mobile email apps. The company also acquired Superhuman , an AI-powered assistant for Slack. [8] In March 2017, Dropbox acquired Astro , which makes tools for managing business processes across devices and platforms. [9]
On May 10th 2019 Dropbox announced that they were shutting down their Carousel service as well as their Mailbox app due to low usage rates. This comes just one week after Google announced they would no longer support their Inbox app either.
2. Zoho Docs
Zoho Docs is a free, easy-to-use document management system. It features a simple design and is packed with features.
Zoho Docs allows you to manage all of your documents in one place. You can upload multiple files at once, mark them as favorites, share them with other people and set permissions for each file.
The software also comes with advanced features such as version control and version history tracking. This means that you can easily track every change made to a document over time so that you know exactly what was changed even if it was someone else who made the change!
The best part about using Zoho Docs is how easy it is to set up. The program doesn’t require any special software or hardware; it just works on any computer or mobile device without any additional configuration required!
Key Features:
Zoho Docs is a web-based document management and collaboration software that allows you to manage all your documents, from anywhere and from any device. It offers a number of features that make it easy for your team to work together on projects.
Zoho Docs Key Features:
- Create and share files and folders with everyone in your organization or with just specific people.
- Track changes made by other users, so you always know who’s working on what.
- Share documents with anyone via email, even if they don’t have an account at Zoho Docs.
- Search for files by name, keyword or date created/modified/last accessed/last modified/size etc., using the search bar at the top of any page of Zoho Docs or directly from the main menu bar (for more details, see Searching with Zoho Docs).
Pros
Zoho Docs. Pros:
1) Document management is a breeze with Zoho Docs. You can create folders, upload multiple files at once, and manage your documents easily.
This is great for people who have multiple projects and need to keep track of them all.
2) If you need to collaborate with others on a project, Zoho Docs makes it easy to share files and work together on them. You can invite people or send invitations via email, which makes it even easier for other people to work on your documents with you.
3) One of the best things about Zoho Docs is that it not only allows collaboration, but also has built-in tools for editing documents together in real time! This makes collaborating on projects extremely easy, especially if you don’t have much experience with these types of programs before!
4) The best part about using this software is that it’s completely free! There are no hidden charges or fees – all you have to do is sign up and start working right away!
Cons:
Zoho Docs Cons:
- Zoho Docs is a web-based application, which means that you have to be online to use it. This is a common problem with all web apps, but it’s especially problematic for Zoho Docs because there’s no offline version.
- If you’re working on an airplane or in another place where you can’t get online, you’re out of luck.
- There are no mobile apps (at least not yet). The only way to access your data from a mobile device is by creating a custom URL for each document and then sharing that link with someone else.
- This isn’t ideal since it requires two steps: creating the link and then sharing it with someone who needs access to your files. It also requires that both parties use the same operating system (e.g., both people need Android devices).
- Some features are limited compared to Microsoft Office 365 or Google Drive because they aren’t built into the application itself; instead, they’re provided through third-party applications such as Dropbox or Google Drive and accessed through links within Zoho Docs.
- For example, you won’t be able to save a file directly into Dropbox instead, you’ll need to save it first into Zoho Docs and
Pricing
Zoho Docs is a great tool for small businesses, but it does have some drawbacks.
Zoho Docs is a cloud-based document and collaboration tool that allows you to create, share, edit, store and collaborate on various types of documents. With Zoho Docs you can create spreadsheets, presentations and forms with ease. You can also share any of these documents with other users who have access to the same account.
For example, if your company has multiple departments that need access to certain documents, Zoho Docs makes it easy to share them with everyone in your company at once.
While Zoho Docs offers many features that make it a great choice for small businesses, it does have some drawbacks as well. Here are three things to consider before deciding whether or not Zoho Docs is right for your business:
3. eFileCabinet
eFileCabinet is a cloud-based document management software that allows users to store, organize, retrieve and share their documents.
The web app is available in both free and paid versions. The free version includes all the basic features, such as document storage and retrieval, version control, document sharing, version history tracking and more.
The paid version of eFileCabinet includes advanced features like unlimited user accounts and enhanced collaboration features.
eFileCabinet’s features include:
Document Storage: Store any type of file in your account with no restrictions on file size or format.
Version Control: View previous versions of your documents to see how they changed over time. Compare two different versions side by side to see what changed between them.
Collaboration: Share documents with other users for editing purposes; set permissions on each document so that only certain users can view or edit them. Create groups for easier sharing of files within a group of people who need access to specific documents.
Version History Tracking: Track every change made to your documents with version history tracking so you can see where edits were made and who made them at any given time.
Key Features
eFileCabinet. Key Features
– Easy to use, intuitive interface
– Mobile access to your data anytime, anywhere
– Multi-user support with distinct permissions for each user
– Share one account among multiple computers (even different operating systems)
The eFileCabinet. Key Features:
Key Features
- Security and convenience – eFileCabinet is designed to be a secure document repository that can be accessed 24/7 from anywhere in the world.
- Ease of use – eFileCabinet is designed with a user-friendly interface and extensive training resources to help you get up to speed quickly and start using our products immediately.
- Integration – eFileCabinet integrates with popular accounting software like Quickbooks Pro, Quickbooks Enterprise Solutions, Sage One, Sage 100cloud and many more.
Pros
eFileCabinet.Pros
* Fully integrated with QuickBooks.
* Easy to use.
* Conveniently located in the cloud.
* Unlimited user licenses available at a reasonable cost.
* A solid, stable and trusted system for your business files.
* Continuous updates and enhancements to ensure the highest level of security and functionality for your users.
eFileCabinet.Pros
eFileCabinet.Pros is a cloud-based document management solution that allows you to store and share your files online, while still maintaining control over access to them. You can also use eFileCabinet.Pros to scan documents into the system, as well as create customized reports that help you keep track of who has access to what data.
If you’re looking for a simple way to store and share files within your organization, eFileCabinet.Pros may be the right solution for you.
The system includes several features that make it easy to organize and manage large amounts of information:
A hierarchical folder structure lets you organize files by subject matter or client; if you have multiple projects with similar documents, users can easily find related content without having to search through multiple folders or email inboxes for relevant information.
A permissions system allows users to grant or deny access to individual files based on their role within the organization (e.g., manager vs. employee).
An audit trail automatically records changes made by each user so they can be held accountable if they accidentally delete or modify sensitive data (or if they intentionally do so).
The ability to create custom reports based on various criteria (such as
Cons:
– The software is not user friendly. It took me several weeks to get comfortable with it and even now I don’t feel like I’m using it correctly.
The interface is clunky and confusing, the help files are not helpful, and there is no online support available.
– The company has very poor customer service. There is no phone number to call if you have a question or need help.
Instead they rely on email only and they may or may not respond to your requests for information.
If you have a problem with your order or need help with anything, it can take days or weeks before you get a response from them.
– Their prices are extremely high for what you’re getting (although this could be partially due to the fact that there are no alternatives).
Pricing
eFileCabinet’s pricing is simple and straightforward. There are no hidden fees or charges. We do not charge additional fees for using the software, or any “per page” fees.
All pricing listed below includes a 1-year subscription to our cloud-based software service with:
– 1,500 documents per month allowance
– Email support during business hours
– Unlimited number of users
The eFileCabinet pricing is based on the number of users who will be using the software. You can choose from three plans:
The Standard Plan: $149 per year for one user
The Professional Plan: $249 per year for two users
The Corporate Plan: $499 per year for unlimited users
4. Digital Drawer
The Digital Drawer is a tool to help you find what you need quickly and easily. It’s like having a digital filing cabinet on your computer.
Here’s how it works: When you open the Digital Drawer, you’ll see all of your files listed in alphabetical order. You can use this feature to find a specific file or just browse through the items in your folders.
You can also add new files to the Digital Drawer by dragging them from other programs or by using File > New > Folder or File > New > Text Document (if you’re using WordPerfect).
Key Features
Digital Drawer. Key Features:
- Digital Drawer is a tool that helps you to find the right digital content at the right time, reducing search efforts and improving the user experience.
- It allows you to create a custom catalogue with any kind of digital asset that can be used in multiple ways: as a searchable database, as an e-commerce catalog, as a single point of access for all your online assets, etc.
- The Digital Drawer offers an advanced search engine that allows you to find what you’re looking for by simply typing part of its title or author information in just one step: no more long lists of results to browse through!
Digital Drawer. Key Features:
Digital Drawer is a simple and easy to use app that allows you to quickly access your most used apps on your Home screen.
– Drag and drop the app drawer anywhere on your screen, just like any other icon.
– You can place it at the bottom of your screen, or even hide it behind another icon if you don’t want it visible all the time!
Pros
Digital Drawer. Pros:
-Easy to use and simple interface.
-Drawer is fully customizable in terms of size, color and position.
-1 click install, no coding required.
-Responsive design that works beautifully on all devices and screens, including mobile phones and tablets.
Digital Drawer. Pros:
- Great customer service, prompt replies, and easy to work with.
- The design was exactly what I wanted. They were able to take my vision and turn it into a reality!
- Very reasonable price point for the quality of product I received!
- The shipping time was very reasonable as well!
Cons
Digital Drawer. Cons
There are a few cons to the digital drawer:
- When you open the drawer, it will take up your entire screen. This makes it difficult to do any other tasks on your computer while you are working with the digital drawer.
- This could be an issue if you are doing work that is time sensitive or has lots of moving parts such as graphic design or accounting.
- You can only have one digital drawer open at a time, so if you have multiple documents open and want to compare them side by side, you would need to open each one separately in their own digital drawers. And then close them all when you are done using them!
- The file size of each document is larger than it would be if you opened it in another program like Word or Excel because it needs to store all the information about what happens when people interact with it (mouse clicks, keyboard strokes).
- That can eat up valuable hard drive space quickly if there are lots of users interacting with the same document at once!
Digital Drawer.Cons:
The Digital Drawer is a new technology that can be used as an option to the regular drawer. It has many advantages, but you should also consider some disadvantages before getting one of these.
Advantages:
Increases capacity: The Digital Drawer can hold up to 10 times more than the regular drawer. You can store up to 100 CDs or DVDs in it.
Faster access: You don’t have to open the whole DVD rack or CD rack just to get one disc; instead, you can just use your remote control and press a button on the Digital Drawer and it will open immediately without having to move any other discs around it.
This makes it much faster and easier for people who want to watch their favorite movies or listen to music at home or on their computer at work.
Disadvantages:
Expensive: The Digital Drawer costs more than $100 for most models and some larger models cost more than $200. This can make it difficult for people who don’t have enough money to buy one of these devices when they need them most.
Pricing
Digital Drawer is a subscription-based platform with competitive pricing. You can pay for the software by the month or annually.
We offer a free 14-day trial so you can try it out before making a commitment.
The subscription includes:
All updates and upgrades for one year or until the next major version release (whichever comes first)
One year of support and maintenance
5. FileHold
FileHold is a service for storing and sharing files online. It’s similar to Dropbox, but it has a few key differences:
FileHold is free for up to 5 GB of storage, which is considerably more than the 2 GB offered by Dropbox. You can also pay for additional storage space if you need more than 5 GB.
FileHold doesn’t have a desktop application like Dropbox, but it does have mobile apps for iOS and Android devices. (There’s no native app for Windows Phone.)
FileHold doesn’t offer sharing features like public links or emailing links to files. However, you can download files as ZIP archives, which makes them easier to share with other people on services like Box, Google Drive or Microsoft OneDrive.
Key Features:
FileHold. Key Features:
- Unlimited Files Storage – No file size limit and no time limit to keep your files on our servers.
- Advanced Encryption – We use 256-bit AES encryption, which is used by the military and banks, to protect your data.
- Password Protected Sharing – You can share your files with a password protected link or using our mobile apps for iOS and Android devices.
- Private Sharing – Share files privately with other FileHold users without any limitations or restrictions; only those you share them with can view them in their browsers, without downloading anything from FileHold servers.
Pros:
FileHold.Pros:
- Privacy and Security of your data
- Visibility and control over your files
- User-friendly interface
- Unlimited server storage space
FileHold is a cloud-based file storage and sharing company that allows you to store your files in one place. The platform is simple to use, and it comes with a number of features that make it easy for users to share files with each other.
FileHold offers three different pricing plans:
Free Plan: This plan gives you 1GB of storage space. It also includes a 500MB bandwidth limit and an unlimited number of downloads per month.
You can upgrade at any time by paying $1/month or $12/year.
Pro Plan: This plan gives you 10GB of storage space and 2GB of bandwidth per month, along with all the benefits of the free plan. You can upgrade at any time by paying $3/month or $30/year.
Cons:
FileHold.Cons:
- FileHold is not free, but they do offer a free trial period of three days, which is quite generous.
- Their website isn’t very user-friendly and feels a little dated.
- The user interface is not as intuitive as some of their competitors’.
FileHold.Cons:
– The biggest one is that they have a limit of 5GB per file, which means you can’t upload movies or music files bigger than that.
– Another con is the fact that they don’t have a phone app.
– The third con is that it’s only available in the US and Canada.
Pricing
FileHold.Pricing
FileHold is a cloud storage service that allows you to store your files in the cloud and access them from any device. It has a lot of features, including unlimited storage space and 2GB of file transfer per month.
You can also access your files using the mobile app for iOS and Android devices.
FileHold offers three pricing plans:
1 GB Plan – $0.99/month
5 GB Plan – $4.99/month
50 GB Plan – $19.99/month
FileHold is an online file storage and sharing service that allows you to share files with your team, clients & customers.
FileHold is a simple solution so you don’t need to worry about the technical side.
FileHold has no monthly fees and no bandwidth limit. You only pay once for the amount of data stored or transferred.
There are three levels of pricing:
Free – This is a free account with a maximum storage size of 2GB and 100mb/day transfer speed. This plan is great for personal use or for small businesses who don’t need more than 2GB space and 100mb/day transfer speed.
6. Document Locator
Document Locator is a useful utility that allows you to locate and open documents on your computer. You can search for a file by name, creation date or modification date.
You can also use Document Locator to sort your documents into folders based on their attributes, such as size and creation date. The program provides an easy-to-use interface that displays all information about your documents in a single view.
Document Locator.
Document Locator is a tool for finding the location of documents in a directory structure. It takes a filename as input and searches for it in all directories under the current directory, returning only those files which are found.
Key Features
Document Locator. Key Features:
– Conducts a search across all the documents in your library and returns the results in a list.
– You can filter the results by date, author, and title.
– The results table shows you the total number of files returned for each category (Date Range, Author, Title) as well as an alphabetical list of the files that matched your search criteria.
– Double-clicking on any result will open it in its native application (i.e., Microsoft Word).
Document Locator. Key Features:
– Full Text Search for All Data Sources.
– Multiple Search Engines Supported.
– Advanced Search Operators (OR, NOT, Phrase)
– Support for Boolean Operators (AND, OR)
– Fuzzy Searching (Exact Match)
– Automatic Filtering of Results by Date/Time Range and Language
– Data Export in Multiple Formats (MS Word, PDF, HTML, Excel)
Pros
Document Locator. Pros:
– Easy to use interface and intuitive navigation.
– Fast and efficient document search functionality.
– Find document on the web, in any application, or on your computer.
– Quickly locate documents on your computer by filename or keyword.
– Search for files in cloud storage services and online storage providers, including Dropbox, Google Drive, OneDrive, Box, SkyDrive (now known as Xbox Music), SugarSync and Amazon Cloud Drive.
– Easily retrieve lost files from the recycle bin with the Recycle Bin feature.
Document Locator. Pros:
Easy to use and navigate.
Can search by date range, author, title, etc.
Allows for multiple word search.
Cons:
Does not have a mobile app.
Cons:
Document Locator. Cons:
– Document Locator is a commercial product that costs money.
– Document Locator requires registration and is limited to one free search per day.
– Document Locator only searches for PDF files at this time, although they do have plans on adding more file types in the future.
Document Locator. Cons:
Document Locator is a web service that helps find the location of a document or book on the campus of any university or college in the world. It provides access to documents that are not available online or through the library catalog, such as rare books and manuscripts.
Not all libraries subscribe to this service and there may be limits on how many times you can access it per day.
Pricing
Document Locator. Pricing
The Document Locator subscription service is provided at a cost of $5 per month (or $50 per year) for a single user account.
A single user account allows you to:
Create unlimited searchable PDFs from any source file, or convert existing PDF files to searchable PDFs
Perform unlimited searches on your own documents and get instant results
Save search results in your own personal searchable index and share them with others as needed
Use the Document Locator mobile app to access your saved searches from anywhere, at any time
7. HighTail
HighTail is a search engine for file-sharing networks. It allows users to search and download files from sites such as RapidShare, Megaupload, Mediafire, 4shared and many more.
HighTail’s key features include:
– Supports multiple network protocols, including HTTP, FTP and eDonkey/eMule
– Ability to search for specific file types or specific keywords in the filename
– Advanced filtering options (type of file, file size, encoding format etc.)
– Download queue that allows you to pause or remove downloads at any time
Key Features
HighTail. Key Features:
- High Search Engine Ranking
HighTail is designed to help you rank higher on search engines, making it easier for your customers to find you. This is achieved by using intelligent algorithms and real-time analysis, which means you’ll always be at the top of the SERPs with an accurate SEO report for each page of your site.
- A/B Testing & Conversion Optimization
HighTail allows you to test different elements of your website against one another in order to determine the most effective design and layout for your target audience. You can also use our conversion optimization tools to split test different landing pages and determine which works best with each group of customers; this enables you to optimize your sales funnel so that visitors are more likely to convert into paying customers.
- Site Speed Optimization (Faster Page Load Time)
HighTail provides a detailed report on how fast each page of your website loads, including recommendations on how to make them faster if necessary.
We also include information on which pages are responsible for slowing down load times across the entire site so that we can focus our efforts on those areas first and foremost; this will ensure
Pros
HighTail.Pros is a service that allows your customers to easily share content to their social networks and email contacts.
HighTail.Pros is a free add-on service for HighTail Video Pro, HighTail Video Enterprise and HighTail Video Premier customers.
It allows your customers to easily share videos and GIFs from within your website using the following sharing buttons:
Google+
HighTail.Pros is a web-based video upload and sharing site. It allows users to share videos on the Internet, while at the same time allowing them to manage their uploads, playlists and channels with ease.
HighTail Pros is an online video sharing tool that allows you to easily upload and manage your videos in just a few clicks.
With this service, you don’t have to be a professional coder or developer to create your own site like YouTube or Vimeo. All you need is an account at HighTailPros and you can start uploading videos immediately!
Cons:
HighTail.Cons:
It’s not a complete solution. You have to know how to use it and what you’re doing.
It’s not as robust as some of the other products on this list.
HighTail is a great choice if you want to do a lot of manual keyword research and then use that information to build your own custom campaigns. If you don’t have time to do this, we recommend another tool like Semrush or the Ahrefs Content Gap Tool which will do all of the work for you automatically.
HighTail. Cons:
No free plan (paid plans start at $89/month)
No phone support
No chat support
Pricing
HighTail. Pricing
The HighTail Pricing Plan is designed to fit your needs. You can start with a free account and upgrade to Pro or Enterprise when you are ready.
Free Account: If you are just starting out, or have a small business, then the Free Account is perfect for you! You will have access to all of the same great features as that of an enterprise customer.
Pro Account: The Pro Account offers more advanced features than the Free Account including unlimited visitors, user accounts, and storage space. With this plan, you get all of the same great features as an enterprise customer at a fraction of the cost!
Enterprise Account: The Enterprise Account offers all of the benefits of our Pro account at an even greater discount! We can also customize this plan to meet your exact needs!
8. Evernote Business
Evernote Business is a powerful productivity tool that can help you boost your business. It’s a great way for teams to access information from anywhere, collaborate on projects and manage their work more effectively.
Evernote Business features include:
Notebooks: Create notebooks to organize your notes into separate collections. You can share notebooks with other users or keep them private.
Notebook stacks: Organize your notes with notebook stacks and easily find them when you need them.
Sharing: Share notes with colleagues and teammates, so everyone has access to the information they need. With Evernote Business, you can share notebooks and have others edit them, too.
Assigning tasks and reminders: Assign tasks to team members so they know what needs doing or set reminders for yourself so you don’t forget important deadlines or meetings.
Integrations: Integrate Evernote Business with other apps, including Google Drive, Microsoft Office 365 and Slack – plus hundreds more – so all your information is in one place.
Key Features
Evernote Business. Key Features:
– Basic and Premium plans available, with a free trial to try it out
– Unlimited collaborators on shared notebooks
– Two-factor authentication to protect your account
– Team members can use their own laptops and phones to access notes on the go, or they can share notes with one another through desktop apps like Evernote Web, Microsoft Edge and Firefox.
Evernote Business is a subscription-based service that lets you create, find and share business records across your team.
Notebooks for projects, departments and more
Organize notes into notebooks to help you keep track of your work. You can even add custom colors for easy recognition.
Attachments for sharing files with ease
Use attachments to easily send files to others. Attachments are automatically stored in the cloud, so you’ll always have access to them.
Pros
Evernote Business. Pros:
- It’s free for up to five people in a team.
- Everything you do in Evernote is synchronized across all of your devices, so you can access it wherever and whenever you like.
- Evernote’s apps are available on every major platform, including Windows, MacOS, iOS, Android and the web (and soon Linux).
- The search function is one of the best I’ve ever seen in any productivity app or service I’ve used.
Evernote Business. Pros:
- Evernote Business is a cloud-based service that allows you to create notebooks and share them with your team. This means that you can work on projects from anywhere with the Evernote mobile app or desktop client, as well as access them from anywhere via the web.
- You can also share your notes with clients, partners and colleagues to get feedback and suggestions before you move forward with a project.
- The Premium tier of Evernote Business offers some powerful collaboration features that make it easy for teams to work together on projects, discussions and other tasks. These include the ability to edit documents together in real time; share checklists; set due dates; assign tasks; track progress; and more.
- You can even create private chat rooms where teammates can communicate effectively without interrupting others who are focused on tasks elsewhere in the system.
- Evernote Business also offers a robust API that lets third-party developers integrate their apps with Evernote’s platform so they can be used seamlessly within the service itself no need for manual integration between systems!
Cons
– The price is higher than many other note-taking apps and services.
– You need to be an entrepreneur or freelancer to use it.
– It’s not available for Mac users.
– It doesn’t have offline access.
Evernote Business is a premium version of Evernote that includes features specifically for small businesses. It costs $10 per month per user, with a minimum of five users.
Evernote Business offers many of the same features as Evernote Premium, including offline notebooks, 1-GB file uploads, and advanced search capabilities.
However, there are some important differences between the two services:
Evernote Business doesn’t offer the ability to add collaborators on notes or documents; instead, it provides a dedicated workspace where you can share content with your team members. You can also set up separate business notebooks that let you keep track of projects and tasks in one place.
You can’t automatically sync Evernote Business notebooks across devices only business notebooks sync automatically within the app itself (though others will sync only when opened).
Pricing
Evernote Business is an enterprise-grade version of the Evernote app. It’s designed to help teams work more efficiently by providing an easy way to capture, share and discuss information.
Evernote Business offers some features that aren’t available in the standard version of Evernote:
Efficient teamwork. With shared notebooks, you can create collaborative spaces where your team can easily store and find content.
Security. With advanced security features like two-factor authentication and administrative controls, you can rest assured that your data is safe from unauthorized access.
Manageable billing. Custom pricing plans are available for businesses of all sizes so you can choose the plan that will be most cost effective for your business needs.
9. Smartsheet
Smartsheet is a cloud-based platform that allows users to create and share project plans, collaborate with others and track progress.
The company was founded in 2005 by Rob Solomon and Mike Knoop as a mobile form-gathering application. It launched its first product, Smartsheet for Windows, in 2008.
The following year, the company released Smartsheet for iPad, followed by Smartsheet for iPhone in 2010.
In 2010, the company received $13 million in funding from Sequoia Capital and Benchmark Capital. In 2012, it raised an additional $15 million from these two investors as well as from Accel Partners and DAG Ventures.
In 2014, the company raised an additional $40 million from Sequoia Capital and Benchmark Capital — bringing its total funding to date to $72 million.
The company went public on June 16, 2015 at an initial price of $15 per share above its expected range of $12-$14 per share raising nearly $60 million in net proceeds after fees.”
Key Features
Smartsheet has been named one of the “Top 10 Project Management Software Solutions for 2019” by Capterra, an independent software buyer’s guide and review website.
Smartsheet is a project management software solution that allows you to create and share custom forms, spreadsheets, schedules and tasks all in one place. With Smartsheet, your team can collaborate on projects from anywhere, at any time.
Key Features
Shareable forms: Create custom forms that can be used by multiple people across your organization or team. Add questions to gather information or gather feedback. You can also add logic to your form so that when someone selects an option in another field, it automatically populates another field with new data they need.
Spreadsheets: Create spreadsheets that can contain text, numbers and formulas similar to what you’d find in Microsoft Excel but with the added benefit of being able to share them with others within Smartsheet so they can edit them as well!
Schedules: Create schedules (or “timelines”) for your projects to keep track of when things are due and how long tasks take. You can also set up alerts if something happens before its scheduled start time (e.g., a task finishes early) or after
Smartsheet is an online project management and collaboration tool.
Project Management Tools
Time tracking tools
Task collaboration tools
Pros
- Free for up to 5 users
- Easy to use and intuitive interface
- Great mobile apps, so you can work on the go
- The most powerful collaboration features (lots of integrations and collaboration options)
- Great support options (phone, email, online chat)
Smartsheet is a cloud-based business management tool that’s great for project managers, who can use it to create schedules and assign tasks. It’s also useful for HR departments that need to track employee performance.
Most of what you do in Smartsheet can be done through the web app, but there are also desktop clients available if you prefer using those. The main benefit of using Smartsheet over other project management systems is its flexibility; you can create multiple templates and customize them however you like.
Pros
Easy to use
Flexible templates
Takes some time to learn
Cons:
– The interface is somewhat confusing and unintuitive. It took me a while to figure out how to make my own spreadsheets and customize them.
– It doesn’t have as many features as Google Sheets. If you’re looking for something with more functions, you might be better off using Google Sheets or Microsoft Excel.
Cons:
– The free plan is limited to only two users.
– The free plan does not include the ability to create custom fields, which are required for many business processes.
– There is no mobile app for iOS or Android, so you’ll need to use a browser if you want to access your work from a mobile device.
Pricing
Smartsheet is a powerful cloud-based project management tool that helps teams plan, track, and organize their work. It’s great for managing both small and large projects and organizations of all sizes.
Smartsheet Pricing
The Smartsheet pricing scheme is based on the number of users who need to access the platform at any given time. The cost depends on how many people you want to be able to use the tool at once, as well as how much storage space you need for your files.
There are three types of licenses: Basic ($5 per user/month), Professional ($10 per user/month), and Enterprise ($20 per user/month).
For example, if you have 10 people on a team and they each need access to Smartsheet all day long, then you would need at least two Basic licenses ($100 per month). If your team has more than 20 people and they don’t need constant access to the system, then a Professional license should do just fine ($200 per month).
10. Onehub
Onehub.com is an online marketplace for businesses to buy and sell excess inventory, send and receive shipments, manage logistics and track shipments.
Onehub.com is a B2B (business-to-business) platform that allows companies to list their products and services for sale or rent on the site.
The company offers a wide range of products including commercial trucks, industrial equipment, heavy machinery, tools, construction equipment and other items at affordable rates.
OnHub is a B2B marketplace that connects businesses with suppliers of excess inventory by providing them with a platform to advertise their products for sale or rent.
The company provides its users with access to a wide array of items from various categories such as commercial trucks, industrial equipment, heavy machinery and other types of products at affordable rates through its website or mobile app.
The company was founded by Nuno Teixeira in 2017 who is also the CEO of the company since then.
Key Features
Onehub. Key Features:
- Onehub is a cloud based platform that allows you to manage multiple facilities from one place.
- Onehub is an all-in-one solution for facility management, booking, and online reservations.
- Onehub is a customer first sales automation platform that helps you connect with your customers on a personal level, creating a positive customer experience that keeps them coming back to your business again and again.
- Onehub is a complete customer lifecycle management solution that provides real-time insight into customer activity across all channels to help you deliver the right message at the right time to the right person in the right context
- Onehub is an integrated platform for managing events from start to finish, including registration, surveys and payments – allowing you to run your events more efficiently and profitably
Pros
Onehub.Pros is a cloud-based business management software that allows small and medium businesses to manage their customers, vendors, employees and finances.
The program comes with mobile apps for iPhone and iPad. Onehub.
Pros has been around since 2006, but it was acquired in 2012 by Sage Software, which is based in the United Kingdom.
Onehub.Pros is priced at $99 per month for one user or $149 per month for up to 10 users. Additional users are available at $25 each per month (with a maximum of 100 users).
Onehub.Pros Features
Onehub’s main focus is on invoicing and accounts receivable management but it also includes some accounting functions like inventory tracking and general ledger maintenance.
The software supports multiple currencies, and you can specify currency rates to use as conversion factors when calculating sales prices and values in other currencies.
You can also set up multiple tax rates for each country where your business operates so it’s easy to comply with local tax laws when you’re making sales outside your home country.
The invoicing function lets you create professional-looking invoices from scratch or create them from existing customer records using prebuilt templates or custom templates that you can customize with your own logo and colors (or
Cons
Onehub.Cons:
- It is not free to use
- Too many steps involved in the process of signing up and getting started with the service
- The user interface is not so user friendly, but it is easy to get used to it over time
Onehub.Cons:
– No call forwarding
– No conference calls
– No call recording
– Only one line per user account
– No voicemails available to listen to on web or app.
Onehub.Cons:
Onehub is one of the best VPN for torrenting but it has some cons as well. There are some cons of using Onehub, which are:
Onehub does not support any Netflix, Hulu or other streaming websites.
It doesn’t have a free trial version and hence there is no way to check its performance before buying it.
It has limited number of servers available in various countries.
It doesn’t allow you to connect more than 1 device at a time.
Pricing
Onehub.Pricing
Onehub is a subscription-based service, and all of your data is stored in the cloud. There are no hidden costs or hidden charges, and we don’t charge for bandwidth.
The current pricing for Onehub is as follows:
Basic Plan – $5 per month. This plan includes unlimited texts and voice calls over Wi-Fi, as well as unlimited data usage over 3G/4G (when available). We do not currently offer international roaming on this plan.
Pro Plan – $10 per month.
This plan includes all features of our Basic Plan, but also includes unlimited international texting to 70 countries around the world (iMessage included) and free incoming calls while traveling internationally (VoIP).
11. InfoRouter
InfoRouter is a company that helps you find out about places to visit and things to do in your city. We’re the best way to discover new places near you, and we’re free!
We have the largest database of places in the world, with over 40 million reviews and photos from travelers like you.
InfoRouter helps people find local businesses by category, price range, rating and more. You can also use our website to search for specific keywords or businesses.
In addition to being able to read reviews, you can also write your own review of a business on InfoRouter.com
Key Features
The InfoRouter is a cloud-based software application that provides the ability to view and manage information about locations in your organization. It can be used to store, access and share information about locations such as offices, branches, stores, warehouses, etc.
Features:
– Manage locations in one place: You can create, edit and delete locations within a single platform.
– Import data from Excel: You can import data from Excel files into InfoRouter using standard templates.
– Share information with others: You can share location information with other users of InfoRouter using the sharing feature provided by the software.
Pros
InfoRouter. Pros:
– Easy to use and quick to set up
– Filters out both spam and legitimate emails
– Can be used for multiple domains
– Does not require a complicated setup process
InfoRouter. Cons:
– No support for mobile devices or tablets
The pros of using InfoRouter are as follows:
Pros:
- It is very easy to use.
- You can build your own website without any technical skills or knowledge.
- There are no restrictions on the number of pages you can create or the amount of information you can add to each page.
- You can create unlimited websites for free and there are no hidden charges or fees for using InfoRouter.
Cons
– Doesn’t provide any advanced features like geo-targeting, multilingual support and real time analytics
– The free plan is limited to 500 requests per month and the paid plans start at $99/month. This can be expensive for small businesses with limited budgets
– The website has a lot of information about the different plans and pricing but it’s a bit difficult to find the key differences between them as they’re not well-indexed on the site
Cons:
The only con I can think of is that it’s not supported by all browsers.
I have been using InfoRouter for three years, and it is the best information router I’ve ever used. It’s easy to install and use, and it doesn’t slow down your website. The best part about InfoRouter is that it gives you complete control over what your users see on your website.
You can block certain pages from being accessed by specific IP addresses or countries. You can also block specific page names, so if a user tries to access a page that doesn’t exist, they will be redirected to another page instead of getting an error message or seeing “page not found” in their browser window.
Pricing
InfoRouter is provided on a pay-as-you-go basis. The following table shows the pricing for each plan type:
InfoRouter Plan Type
Annual Price (USD)
Monthly Price (USD)
SaaS License Fees
The prices quoted above are based on annual subscriptions. By purchasing an annual subscription you will receive a discount compared to the monthly pricing.
What Is Document Management Software?
Document management software is a category of business-oriented software applications. It allows users to create, manage and control documents, as well as store them digitally.
This is especially useful for businesses that must regularly deal with large amounts of documentation.
Document management software can also be used to track the progress of a project or task as it moves through various phases of production. Users can assign tasks to themselves or others, monitor the status of each task and make sure that nothing falls through the cracks.
In addition to storing digital versions of documents, document management software can also be used in conjunction with other kinds of project management software.
Using one program to manage both your documents and your projects can help keep everything organized and up-to-date without having to switch back and forth between programs all day long.
Document Management Software Features
There are many different features available in document management software programs because there are so many different types of businesses out there with different needs when it comes to managing their files and records. Some features include:
Version Control: Many documents will go through multiple revisions before they’re finished, so this feature makes it easy for users to keep track of who made what changes when and why those changes were made (such as correcting spelling mistakes).
How Do You Use Document Management Software??
Document management software is something that can be very helpful in the workplace. The best document management software will help you to keep track of all of your documents and make it easy for you to find them when you need them.
It can also make it easier for other people to access the documents that they need, which is very useful if there are multiple people using the same file.
There are many different types of document management software available on the market today, but it’s important that you choose one that suits your needs and makes it easy for you to use.
If you have never used a program like this before, then it may be difficult for you to understand how it works.
However, once you learn how to use it properly then everything becomes much easier again!
How do You Use Document Management Software??
There are many different ways that people use their document management software programs. Some people just use them as a way of storing their files safely so that they don’t lose them or accidentally delete them from their computer systems by mistake.
Other people use these programs as a way of sharing information with other employees within their company so that they can all share important data in real time without having
What Should You Look For in an effective Document Management System?
Document management systems are a key part of any business, but it can be hard to know what you should look for in an effective document management system.
There are lots of different types of document management systems available, from simple cloud storage solutions like Google Drive or Dropbox, to more complex and sophisticated enterprise-level solutions. Here are some things to consider when choosing a document management system:
What is the purpose of the document management system?
Do you need something simple and easy to use?
How much money do you want to spend on the solution?
Do you need a solution that can integrate with other systems in your business?
What Is The Purpose Of Your Document Management System?
The first thing to consider when choosing a document management system is what purpose it will serve in your business.
Document management systems are used for many different things, but it’s important that you understand exactly why you need one and how it will fit into your workflow before making any decisions. If you’re unsure about this, ask yourself these questions:
What documents do I need to manage right now?
What problems do these documents cause me at work?
How could using a new tool help me manage those documents better than I do now?
1. Archives
Archives are a collection of documents and records that have been gathered together for storage, retention, reference or other purposes. In the context of information management, archives can be defined as a body of records maintained for purposes of reference and other use.
Archives are valuable sources of information because they often contain unique material that cannot be obtained elsewhere. They can be used to research many different aspects of history; some of the most common types include:
Government records – government documents such as birth certificates, death certificates, marriage licenses and divorce decrees can be found in archives.
Business records – business records such as financial statements and ledgers can be found in archives.
Personal papers – personal papers such as diaries and letters can be found in archives.
2. Extensive Integration
Extensive integration is the process of bringing together information from different sources to create a more complete picture of your customer and their needs.
Extensive integration helps you build a holistic view of your customer, from the moment they first interact with your brand, all the way through their lifetime journey with you.
It not only provides insights into your customers’ experiences but also identifies gaps in your strategy for future growth and engagement.
Extensive integration can be achieved through:
Customer Journey Mapping – Identify key touchpoints between the point of first interaction with your brand and the point of sale or service delivery, then map out each step in detail to better understand how consumers think about, experience and evaluate your products/services.
Cross-Channel Analytics – Use tools like Google Analytics to understand how customers interact with each channel across multiple devices (web, mobile, etc.) at each stage of their journey with you.
3. Bulk Uploading
Bulk uploading is the process of uploading a large number of files at once, in order to save time and effort. This is particularly useful for photos and videos, which can be transferred at a much greater speed than text documents.
The process is simple:
Step 1. Select the files that you want to upload.
Step 2. Click on the “upload” button on Toolbox and then select “Upload Selected Files” from the dropdown menu that appears.
Step 3. Choose whether you want to add metadata (such as tags and descriptions) to your files before uploading them or not – this is optional, but recommended for more efficient searching later on!
Step 4. Click on “Upload” at the bottom right-hand corner of the window and wait for your files to be uploaded!
4. Document Security
Document security is the use of physical or digital mechanisms to prevent unauthorized parties from accessing sensitive data.
Document security can be used to protect any type of document, not just business documents but also personal documents such as passports and bank statements.
Document security can also be used to protect against unauthorized access to information contained within a document, such as through the use of a password-protected PDF file.
Document Security Solutions
There are many different document security solutions available today, ranging from simple protective sleeves through to complex tamper evident systems. The most common types of document security are listed below:
Document Security Sleeves: These are clear plastic sleeves that can be placed over sensitive documents such as business cards or bank statements. These sleeves provide a layer of protection against accidental damage or tampering because they make it difficult for people to see the contents inside them without first opening them up.
Tamper Evident Labels: Tamper evident labels are used in conjunction with your existing packaging materials such as boxes or envelopes to help prevent tampering before it happens.
Tamper evident labels will show signs of tampering if someone tries to remove them from their original position, making it easy for you to identify who has been tampering with your products
5. High-Resolution Previews
High-resolution previews are generated from the original data, and are used to display images in all of the standard Windows programs. These previews are much larger than the actual size of your image, so they will take a long time to generate.
However, once they’re done you’ll be able to zoom in very closely on your image without any loss of quality.
The first time an image is opened in IrfanView, it will take a little while for these high-resolution previews to be created (depending on how big your image is).
On subsequent openings however, only small changes in the file’s content may trigger an update of the preview (for example resizing or cropping).
Note that if you want to use IrfanView as a screen saver or as wallpaper on your desktop then you should not enable “High-Resolution Previews” because this can slow down other processes on your system significantly.
Best Document Management Executive Summary
It is a best practice to have a document management plan in place that includes all the necessary elements to ensure successful document management. This includes:
Document governance – Document governance is the process of documenting policies, procedures, and guidelines for managing documents and information within an organization. This can be broken down into two main categories:
Document creation – Document creation involves creating new documents and existing documents that need to be tracked.
Document maintenance – Document maintenance involves monitoring and updating existing documents so they remain up-to-date with current business needs.
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